RESERVATION & CONFIRMATIONS:  All reservations are subject to availability.  After a reservation has been made, Academic Tours will normally provide a confirmation within 24-72 hours.  If the desired service is not available, MAL Tour will attempt to provide a suitable alternative for the passenger.  The passenger then has seven days to meet the deposit requirement.  Failure to meet the requirement will result in the release of the reservation space.  Reconfirmation of space released will be subject to a check of new availability and no guarantee may be made that the previous space will be available and at the same price.

DEPOSIT & FINAL PAYMENT:  A deposit is required at the time of booking and a reservation is not confirmed until a deposit is received.  A deposit of $50 - $200 (depending on reservation) per person must be received within seven days of a confirmation in order to hold a reservation.  Final payment is due 45 days prior to tour commencement.  We reserve the right to cancel reservation (s) not fully paid on time. For reservations made within 45 days of tour commencement full payment is required at time of booking.

DOCUMENTS: Your final documents, including hotel/car vouchers and airline tickets (if you purchased an air/land package) and general information will be forwarded approximately 3 weeks prior to departure provided final payment has been received.

PASSPORT, VISA & HEALTH REQUIREMENTS:  All citizens traveling overseas require valid passports, valid for the duration of their trip.  In addition, some countries may require a visa.  The consulate office for the country can assist you with visa and passport requirements.  All passengers are responsible for obtaining all necessary visas and other travel documents.  Please also remember to check your visas, since some visas are issued with specific travel dates.  Some countries may also require certain inoculations for entry.  Please check with your physician or local health department.

PRICE GUARANTEE:  Our prices are based on foreign exchange rates at the time of printing/publishing.  Prices may be subject to change without notice.  Prices are not guaranteed until paid in full.  The current price will be confirmed at the time of booking.  Once your deposit is received your package price is guaranteed, so book early!

UNUSED SERVICES:  We regret we are unable to make refunds for unused hotel nights of packages.  Hotel vouchers cannot be replaced if lost or stolen and may not be redeemed for cash at the participating suppliers.

CANCELLATION:  Cancellations must be done in writing.  All cancellations are subject to administrative fees plus any applicable hotel and airline charges, depending on when notice is received.  Our representative will advise you of our cancellation policy at time of reservation